Procurement Policy

Horowhenua District Council adopted the Procurement Strategy and Policy on 14 September 2022.

Council is projected to conduct approximately $35 million a year worth of procurement for goods, services and works over the next three years to ensure the needs in the community of the wider Horowhenua are met. In order to successfully achieve this, Council has chosen to adopt a Procurement Framework which includes a Procurement Strategy and Policy to set the direction in how procurement is to be completed.

Horowhenua District Council Procurement Policy 2022(PDF, 361KB)

What is procurement?

The term ‘procurement’ covers all of the processes associated with purchasing goods, services or works Council uses to run the business and deliver public service objectives. Procurement starts with identifying the needs, then planning the effective and efficient way to meet them; continuing through to sourcing the goods, services or works; then managing the contract; and ends with the expiry of either the contract or the asset’s useful life.

Procurement also includes the relationship management and review of suppliers involved. Council’s approach to procurement is outlined in both the Procurement Strategy and the Procurement Policy.

Purpose of the policy

The Procurement Policy provides direction to Council staff who participate in procurement.

Council procures significant goods and services that have an impact on the local community. Council’s commitment to delivering a consistent procurement service will contribute to the overall benefits with the wellbeing of its community and meeting the objectives set within the Council’s annual and long term plans. This policy provides clear guidance in local government Procurement regulations and procedures as well as best business practice completed throughout the procurement process. This policy is to be read in conjunction with the Council’s Procurement Strategy and Guidelines as well as any other relevant Government regulations or Council policies and procedures as listed in Related Documents.

Review period

The Procurement Policy is to have a full review every three years or anytime where Council or the Chief Executive requires a review to be completed.

The Procurement Policy may require refinement and minor amendments between reviews based on other policy/plans approved by Council. These amendments are required to be endorsed by the Executive Leadership Team and approved by the Chief Executive.

 

Related content

Horowhenua District Council adopted the Procurement Strategy and Policy on 14 September 2022.

Council is projected to conduct approximately $35 million a year worth of procurement for goods, services and works over the next three years to ensure the needs in the community of the wider Horowhenua are met. In order to successfully achieve this, Council has chosen to adopt a Procurement Framework which includes a Procurement Strategy and Policy to set the direction in how procurement is to be completed.

Horowhenua District Council Procurement Strategy 2022(PDF, 808KB)

What is procurement?

The term ‘procurement’ covers all of the processes associated with purchasing goods, services or works Council uses to run the business and deliver public service objectives. Procurement starts with identifying the needs, then planning the effective and efficient way to meet them; continuing through to sourcing the goods, services or works; then managing the contract; and ends with the expiry of either the contract or the asset’s useful life.

Procurement also includes the relationship management and review of suppliers involved. Council’s approach to procurement is outlined in both the Procurement Strategy and the Procurement Policy.

Purpose of the strategy

The Procurement Strategy, which makes up part of Council's Procurement Framework, applies to the procurement activities that are conducted by Council and outlines the direction in which Council will undertake procurement.

Review period

The Procurement Strategy is to have a full review every three years in line with the Long Term Plan or anytime where Council or the Chief Executive requires a review to be completed.

The Procurement Strategy may require refinement and minor amendments between reviews based on other policy/plans approved by Council such as, but not limited to, an Annual Plan. These amendments are required to be endorsed by the Executive Leadership Team and approved by the Chief Executive.

 

Delegations Register

Horowhenua District Council also adopted the Delegations Register on 22 November 2023.

The Delegations Register sets out Council's policies, procedures and delegations relating to decision making when giving effect to its statutory duties, responsibilities and powers.

Horowhenua District Council Delegations Register(PDF, 1MB)