Property File Requests

Property File Reports can include information found in Horowhenua District Council's records, if it is available, relating to:

  • Building information - Building consents or permits, drainage plans, floor plans, specifications and/or elevations
  • Resource Consent Information – Resource consent decisions and reports
  • Record (Certificate) of Title, Consent Notices and Easement Documents.

A property file does not replace a LIM report. We highly recommend obtaining a LIM report if you are considering purchasing a property as it provides additional information.

Please note: You don't need to order and pay for a Property File Request if you're already applying for a LIM Report on the same property. The information you receive from a Property File Request will be fully contained within the LIM Report.

How to request a property file report

You can request a Property File either online, in person or by email.

There are three options available for you to select on the application form (multiple options can be selected):

  • Building information – contains building consents/permits, drainage plans, floor plans, specifications and/or elevations
  • Resource Consent information – contains resource consent decisions and reports
  • Property Title information – contains record (certificate) of title, consent notices and easement documents.

Timeframe for processing requests

Once we receive and match your payment to your application, your application will be processed and your property file will be available within five working days.

Online

Step 1.Have your details ready

Ensure you have the street address of the property and Legal Description ready.

Step 2.Complete the form online

Complete and submit this application form and pay the associated fee. The fee depends on what files you request, please see our Miscellaneous Fees & Charges page for more information. Payment can be made at the time of applying by Credit / Debit Card, or by Account2Account, or after applying by Internet Banking or in person.

Please note: From 15 January 2026, a 2% convenience fee applies when paying by credit or debit card. Although we collect this fee with your payment, it is passed directly to our payment provider and we do not keep any of it.

Request online

In Person

Step 1.Have your details ready

Ensure you have the street address of the property and Legal Description ready.

Step 2.Download and complete the form

Download printable version

Step 3.Visit your nearest Council Office

Pop into your nearest Council office:

  • Levin (Main Office), 126 Oxford Street, Levin, open 9am to 5pm Monday to Friday and on Wednesdays 9.30am to 5pm (except public holidays).
  • Foxton Service Centre, 92 Main Street, Foxton, open 9am to 4pm Monday to Friday (except public holidays).
  • Shannon Service Centre, Plimmer Terrace, Shannon, open 1pm to 5pm Monday to Friday (except public holidays).
 

By Email

Step 1.Have your details ready

Ensure you have the street address of the property and Legal Description ready.

Step 2.Download and complete the form

Download printable version

Step 3.Email your form to Council

Scan and email your request to enquiries@horowhenua.govt.nz

  • The information supplied in a Property File Report represents information held by Horowhenua District Council (Council) and where supplied to Council by a third party, it may not have been independently verified.
  • Council does not warrant the accuracy of the information and shall not be held liable whatsoever for any error, inaccuracy or incompleteness of the information provided whether supplied by a third party or otherwise. In the event that Council is held liable, liability shall be restricted to the cost of obtaining the Property File Report, if any.
  • The applicant should not rely on any information without personally seeking appropriate independent and professional advice.
  • The information provided in this report does not constitute a Land Information Memorandum (LIM) or any similar document. Council highly recommends individuals who are considering purchasing a property to obtain a LIM report as it provides additional information on the property.

Drainage Plans can be easily provided by Council’s Customer Experience Ambassadors for no charge.

Land Information Memorandum Reports (LIM) can be requested on our Land Information Memorandum (LIM) page. These incur a charge and are made available for the customer within 10 business days.

Contact Us

Phone

06 366 0999

Email

enquiries@horowhenua.govt.nz

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