Events Notification Form

Any time there is a group of people together there is an inherent increase in risk. Horowhenua District Council requires you to complete an Event Notification Form if you're planning on hosting a public event.

We can assist you with planning for any increased hazards that may arise with your event and help you with any licencing requirements. It also gives us the opportunity to pass on any useful tips we've gained through our experience.

Depending on the type of event, Council needs to receive the completed form at least four weeks before the event; or 8-12 weeks for events involving a request for a road closure. For more information view our Event Application Process Guide page.

Online

Step 1.Have your electronic documents ready

Depending on your event you may need the following documents or information: 

  • Site Plan
  • List and details of Food Vendors
  • List and details of Amusement Devices
  • Alcohol Management Plan, Alcohol Licence or copy of application
  • List and details of Fires and Fireworks including Handler details
  • List and details of equipment 
  • Evacuation scheme 
  • Open Fire plan
  • List and details of Sound and Special Effects
  • Event safety and First aid details
  • Security arrangements details 
  • Energy Supplies details 
  • Water supply details 
  • Traffic and road closure details 
  • Details of Site Traffic Management Supervisor
  • Risk and Insurance details 

Step 2.Complete the form online

Event Notification Form

Please complete this application and submit at least twenty five (25) working days prior to your event to ensure any licensing requirements can be processed within the statutory timeframes.

In Person

Step 1.Download and complete the application form

Event Notification Form (Print Version)

Bring in your application form and relevant documents

Depending on your event you may need the following documents or information: 

  • Site Plan
  • List and details of Food Vendors
  • List and details of Amusement Devices
  • Alcohol Management Plan, Alcohol Licence or copy of application
  • List and details of Fires and Fireworks including Handler details
  • List and details of equipment 
  • Evacuation scheme 
  • Open Fire plan
  • List and details of Sound and Special Effects
  • Event safety and First aid details
  • Security arrangements details 
  • Energy Supplies details 
  • Water supply details 
  • Traffic and road closure details 
  • Details of Site Traffic Management Supervisor
  • Risk and Insurance details 

Step 2.Visit your nearest Council Office

Pop into your nearest Council office:

  • Levin (Main Office), 126 Oxford Street Levin, open 9am to 5pm Monday to Friday (except Wednesdays) and 9.30am to 5pm Wednesday. Closed on weekends and public holidays.
  • Foxton Service Centre, 92 Main Street, Foxton, open 9am to 5pm Monday to Friday and 10am to 4pm Saturday to Sunday (hours may differ on public holidays).
  • Shannon Service Centre, Plimmer Terrace, Shannon, open 10am to 12 noon and 1pm to 5pm Monday to Friday, Saturday only 10am to 12 noon.

By Email

Step 1.Download and complete the application form

Event Notification Form (Print Version)

Have your electronic documents ready

Depending on your event you may need the following documents or information: 

  • Site Plan
  • List and details of Food Vendors
  • List and details of Amusement Devices
  • Alcohol Management Plan, Alcohol Licence or copy of application
  • List and details of Fires and Fireworks including Handler details
  • List and details of equipment 
  • Evacuation scheme 
  • Open Fire plan
  • List and details of Sound and Special Effects
  • Event safety and First aid details
  • Security arrangements details 
  • Energy Supplies details 
  • Water supply details 
  • Traffic and road closure details 
  • Details of Site Traffic Management Supervisor
  • Risk and Insurance details 

Step 2.Email your form to Council

Scan and email your request to recordsprocessing@horowhenua.govt.nz